This policy sets out the basis on which the personal data collected from you, or that you provide to us will be processed by us.
Registered Address: 2 High Brighton Street, Withernsea, East Yorkshire, HU19 2HL, United Kingdom.
Telephone: +44 (0)7916500373
2. PERSONAL DATA COLLECTED FROM YOU
2.1 The personal data which we collect from you are set out as follows:
2.1.1 your name;
2.1.2 your geographical address;
2.1.3 your email address,
(collectively, “Your Personal Data”).
2.2 If you have provided us with the personal data of another person (“Third Party Personal Data”) you confirm that they consent to the processing of their personal data and that you have informed them of our identity and the purposes (as set out above or elsewhere) for which their personal data will be processed.
3. USES MADE OF YOUR PERSONAL DATA
3.1 Your Personal Data shall be kept confidential on your secure database.
3.2 We will use Your Personal Data that you provide to us:
3.2.1 to enable us to fulfil your orders and to provide the services relevant to you;
3.2.2 to alert you to any product and service changes and updated information; and
3.2.3 for administration and marketing purposes.
3.3 In the event you do not wish for us to use Your Personal Data for administration and marketing purposes, please either
3.3.1 if applicable tick the opt-out box when you have placed an order with us; or
3.3.2 click on the “Unsubscribe” link in the emails we have sent you (if any); or
3.3.3 email us at email@example.com advising us of your intention not to be contacted by us.
3.4 We shall not pass Your Personal Data to any third party including our marketing affiliates and partners unless we have procured your express consent to do so.
4. RETENTION OF YOUR PERSONAL DATA
4.1 We take appropriate measures to ensure that any personal data are kept secure and are kept for only so long as is necessary for the purpose for which they are used.
4.2 If your personal details change, please notify us. If you have any queries about how we use your personal data, please contact us by email at firstname.lastname@example.org.
4.3 We update this personal data within seven (7) working days of any new or updated personal data being provided to us, to ensure that the personal data we hold about you is as accurate and up to date as possible.
5. YOUR RIGHTS
5.1 You are entitled to ask for a copy of any personal data that we hold about you (for which we may charge a small fee) and to have any inaccuracies in your personal data corrected. If you wish to contact us for these purposes, please email us at email@example.com.
5.2 The website may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
6. DISCLOSURE OF YOUR INFORMATION
6.1 We will not disclose Your Personal Data to any member of our group, which means our subsidiaries, our ultimate holding company and its subsidiaries.
6.2 We will not disclose Your Personal Data to third parties:
6.2.1 In the event that we sell or buy any business or assets, in which case we may disclose Your Personal Data to the prospective seller or buyer of such business or assets; or
6.2.2 if vapouworld.co.uk or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; or
6.2.3 If we are under a duty to disclose or share Your Personal Data in order to comply with any legal obligation, or in order to enforce or apply our Terms and Conditions and other agreements; or to protect the rights, property, or safety of vapourworld.co.uk, our customers, or third parties. This includes exchanging information with other companies and organisations for the purposes of fraud protection.
7. COOKIES AND IP ADDRESSES
7.2 If you would like to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that cookies are stored in. If you would like to stop cookies being stored on your computer in the future, please refer to your browser manufacturer’s instructions by clicking “Help” in your browser menu. Further information about deleting or controlling cookies is available at www.aboutcookies.org.
7.3 Please note that when you visit our site, we may also log your IP address, a unique identifier for your computer or other access device.
9. CONTACT DETAILS
See 1 above.
Admin. : firstname.lastname@example.org
DATA PROTECTION DECLARATION
a.) Data collection when the website is accessed
You may visit our website without providing any personal details. Each time you access a website, the webserver will only automatically document a server log file, which contains the name of the requested file, your pseudonymised IP address, date and time of your access, volume of transferred data and the requesting provider (access data) and documents the access.
This access data is used solely for the purpose of ensuring a fault-free operation of the site and to improve our offer. When balancing interests, this serves to preserve our overriding justified interests in a correct portrayal of our offer in accordance with Art. 6(1) 1f GDPR. All access data will be deleted at the latest seven days after the end of your visit to the site.
b) Contract data
We collect, process and store the data that you provide to us when you register and/or decide to purchase our products.
Personal data is collected from the completed online screens/order forms with details of name, address including email address, together with details about each order including the payment details. The customer is free to choose whether to enter this data and transfer it. Only such personal data that is absolutely necessary in order to fulfil the contract will be collected. The data collected will only be stored for as long as necessary and permitted within the scope of the contractual agreement and to comply with the applicable legislation.
Legal basis for data processing
Significantly, we only process and use your personal data within the limits of contract fulfilment pursuant to Art. 6 GDPR. In addition, we ensure that we only request the minimum personal data required for the business transaction.
If personal data is processed in preparation for or based on a contractual relationship, there must be a justified interest to do this. Such a justified interest can be assumed, if the party concerned is a (possible) customer of the party responsible.
An established provider supplies for us the services for hosting the online shop and the data collected within this framework as part of processing on our behalf pursuant to Article 28 GDPR. This serves to preserve our overriding justified interests, as part of balancing interests, in a correct portrayal of our offer in accordance with Art. 6(1) 1f GDPR. All data, which is collected during the course of using this website or in the forms provided in the online shop, as described in the following, shall be processed on the provider’s servers, who places the greatest of importance on data protection, and these servers only operate computer centres that document the highest security standards through ISO certification.
We are happy to inform you in writing if and what data we have stored about you. If you intend to assert your statutory rights to be informed of, rectify, erase or lock your data, please contact our data protection officer.
Karl (email@example.com), Data protection officer
Customers are understandably concerned that whatever personal data you provide vapourworld.co.uk does not get lost or abused.
You have full right of access to information collected by vapourworld.co.uk and how any such personal information will be used.
vapourworld.co.uk conform to the requirements of the Data Protection Act, 1998 and the Privacy and Electronic Communications (EC Directive) Regulations 2003 and the EU GDPR 2018.